Moving your office, just like any other type of relocation, is a tedious and exhausting job. Whether you are changing cities, scaling up or down, or just need a new place because your old space is no longer available, there are a lot of factors to take into account. However, if you make a checklist of all the things that need to be done and stick with it, you will have no problems. Here are some things you should settle before you move into your new office.
Plan in advance
If possible, you should start planning everything a couple of months in advance. Look for your new premises, inspect them thoroughly and think about the layout. Securing a new space will help you with the organization. Once that is settled, you can start creating your timetable.
Hire a moving company
Moving an entire office is no easy task, seeing as how you have tons of equipment and furniture in addition to all the small details. That is why you need to find an experienced moving company that can deal with this for you. It doesn’t matter where you live, in Australia or the US, you should look for reliable and professional movers. However, make sure to contact them on time and get a quote for the move.
Decide what you no longer need
While packing up your headquarters, you will be going through all the things you have. This is a great opportunity to do some deep cleaning and get rid of what you no longer need. Shred all documents that are unnecessary, sell or give to charity the furniture and equipment you are no longer using. Moreover, check with your accountants to see whether any of the donations could be used as a tax write-off.
Get new equipment
If you need any new equipment and furniture, order it in advance as well so that it arrives on time. However, make sure not to order too early so that you don’t have to move everything twice. Talk to the vendors and ensure that the new purchases will arrive at your new address right before you move in.
Prepare the new place
You have to check what needs to be done at your future place of business. If the previous tenants left anything, look for removalists in your area. If you have to add more sockets, call an electrician. You want your brand’s colors to be represented on the walls? Hire professional painters. Additionally, make sure that everything is properly cleaned before you move in. If you’re located in the Sydney area, you can find a cleaning company in Lower North Shore that will take care of this for you. You can also hire them to clean up your old office once you’ve moved out.
Do not forget to notify the people you do business with that you are moving. This can be done a month in advance. Take to social media to let your customers know where they can find you in the future. Specify the date when the new offices will be opening. Additionally, inform your vendors and supplier about the change as well, so that all your future packages arrive at the right address.
Update your address
While doing the previous obligation, you can also start preparing new business cards and letterheads. Update your website and other social pages to show your new address. Make sure to reroute all bills and subscriptions, and talk to the utility companies so that they can take care of things such as electricity, water, and internet.
Yes, you will have professional movers on your side, but still, there are some things that only your employees are aware of. Have everyone pack their own workstation. Appoint some team leaders to be in charge and make sure everything gets done on time. Tell the movers what goes where, they will load up everything accordingly and get it delivered to your new address.
Yes, this process can be time-consuming and very stressful; however, if you make a checklist and stay organized, there should be no obstacles in your way. Good luck!